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2019 Annual Meeting Minutes

 

Oct. 1, 2019    7:00 p.m.  Maple Valley Fire Station

 

Meeting called to order 7:05 p.m.

Formal mtg. ended 7:09 due to no quorum, residents present voted to call another meeting immediately following without notice, to be counted as new quorum per bylaws. New and continuing board members were elected with unanimous vote of attendees. 

2nd Annual Meeting called to order 7:11 p.m.

 

Leaders attending:

Brandon Whitworth

Randy Hardy

Pam Stephens

Absent:  Mike Dyal

 

Property Management attending:

Mike & Eydie Leighty

 

 

Board members introduced themselves to those attending

 

Minutes approved (correction: read) from previous meeting

 

Eydie explained current financials

 

Annual Dues to remain $350 per year

 

9 residents behind on annual dues

 

Discussed possible lien on 1 property - Mike & Eydie will pursue lien if necessary.  By having them take care of liens it saves HOA attorney fees

 

Pam explained Social Committee & PIC duties

 

Rental properties discussed & Eydie explained that in original governing documents there is no rental cap as previously thought

 

Tree replacements & proper placement/types of trees were questioned by residents

 

Budget ratified & approved unanimously

 

Fences were brought up by a resident.  Legal advice is being sought as to who is responsible to pay for perimeter fencing

 

Elections were opened & approved for retaining Brandon-President, Randy-Vice President, Pam-Secretary. Mike Dyal stated previous to the meeting that he would not seek re-election and his position was open for nominations and a replacement was appointed. 

Including Mike's position, 2 Open director position remained open after the other 3 board members were reappointed, however, 2 residents volunteered & were voted in unanimously by existing board as new board members:

Ashley Wise

John Harris

 

CC&R's discussed:

 

Possibility of changing CC&R's very unlikely due to cost

 

According to governing documents dues are to be paid as 1 payment & are due on Jan 1st

 

Motion to close meeting made by Randy 8:32 p.m.

  

Board Approvals/Changes (Board meeting immediately following annual meeting)

Board composition appointments as discussed above unanimous.

Board approved audit & CPA for 2019 Newman

 

Board approved Eydie to perform 1099 filings

 

Board approved Michael signing tax returns

 

Board approved attorneys SLP regarding fence questions.