2019 Annual Meeting Minutes
Oct. 1, 2019 7:00 p.m. Maple Valley Fire Station
Meeting called to order 7:05 p.m.
Formal mtg. ended 7:09 due to no quorum, residents present voted to call another meeting immediately following without notice, to be counted as new quorum per bylaws. New and continuing board members were elected with unanimous vote of attendees.
2nd Annual Meeting called to order 7:11 p.m.
Absent: Mike Dyal
Property Management attending:
Mike & Eydie Leighty
Board members introduced themselves to those attending
Minutes approved (correction: read) from previous meeting
Eydie explained current financials
Annual Dues to remain $350 per year
9 residents behind on annual dues
Discussed possible lien on 1 property - Mike & Eydie will pursue lien if necessary. By having them take care of liens it saves HOA attorney fees
Pam explained Social Committee & PIC duties
Rental properties discussed & Eydie explained that in original governing documents there is no rental cap as previously thought
Tree replacements & proper placement/types of trees were questioned by residents
Budget ratified & approved unanimously
Fences were brought up by a resident. Legal advice is being sought as to who is responsible to pay for perimeter fencing
Elections were opened & approved for retaining Brandon-President, Randy-Vice President, Pam-Secretary. Mike Dyal stated previous to the meeting that he would not seek re-election and his position was open for nominations and a replacement was appointed.
Including Mike's position, 2 Open director position remained open after the other 3 board members were reappointed, however, 2 residents volunteered & were voted in unanimously by existing board as new board members:
Possibility of changing CC&R's very unlikely due to cost
According to governing documents dues are to be paid as 1 payment & are due on Jan 1st
Motion to close meeting made by Randy 8:32 p.m.
Board Approvals/Changes (Board meeting immediately following annual meeting)
Board composition appointments as discussed above unanimous.
Board approved audit & CPA for 2019 Newman
Board approved Eydie to perform 1099 filings
Board approved Michael signing tax returns
Board approved attorneys SLP regarding fence questions.