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2019 Annual Meeting Minutes


Oct. 1, 2019    7:00 p.m.  Maple Valley Fire Station


Meeting called to order 7:05 p.m.

Formal mtg. ended 7:09 due to no quorum, residents present voted to call another meeting immediately following without notice, to be counted as new quorum per bylaws.

2nd Annual Meeting called to order 7:11 p.m.


Leaders attending:

Brandon Whitworth

Randy Hardy

Pam Stephens

Absent:  Mike Dyal


Property Management attending:

Mike & Eydie Leighty



Board members introduced themselves to those attending


Minutes approved from previous meeting


Eydie explained current financials


Annual Dues to remain $350 per year


9 residents behind on annual dues


Discussed possible lien on 1 property - Mike & Eydie will pursue lien if necessary.  By having them take care of liens it saves HOA attorney fees


Pam explained Social Committee & PIC duties


Rental properties discussed & Eydie explained that in original governing documents there is no rental cap as previously thought


Tree replacements & proper placement/types of trees were questioned by residents


Budget ratified & approved unanimously


Fences were brought up by a resident.  Legal advice is being sought as to who is responsible to pay for perimeter fencing


Elections were opened & approved for retaining Brandon-President, Randy-Vice President, Pam-Secretary. Mike Dyal stated previous to the meeting that he would not seek re-election and his position was open for nominations and a replacement was elected. 

Including Mike's position, 2 Open director position remained open after the other 3 board members were reelected, however, 2 residents volunteered & were voted in unanimously as new board members:

Ashley Wise

John Harris


CC&R's discussed:


Possibility of changing CC&R's very unlikely due to cost


According to governing documents dues are to be paid as 1 payment & are due on Jan 1st


Motion to close meeting made by Randy 8:32 p.m.


Board Approvals/Changes (Board meeting immediately following annual meeting)


Board approved audit & CPA for 2019 Newman


Board approved Eydie to perform 1099 filings


Board approved Michael signing tax returns


Board approved attorneys SLP regarding fence questions.