[Login][Search][Register]
NOTE: This article is currently being edited and is not to be considered final. This message will be removed once complete.

2019 Annual Meeting Minutes

 

Oct. 1, 2019    7:00 p.m.  Maple Valley Fire Station

 

Meeting called to order 7:05 p.m.

Formal mtg. ended 7:09 due to no quorum, residents present voted to call another meeting immediately following without notice, to be counted as new quorum per bylaws.

2nd Annual Meeting called to order 7:11 p.m.

 

Leaders attending:

Brandon Whitworth

Randy Hardy

Pam Stephens

Absent:  Mike Dyal

 

Property Management attending:

Mike & Eydie Leighty

 

 

Board members introduced themselves to those attending

 

Minutes approved from previous meeting

 

Eydie explained current financials

 

Annual Dues to remain $350 per year

 

9 residents behind on annual dues

 

Discussed possible lien on 1 property - Mike & Eydie will pursue lien if necessary.  By having them take care of liens it saves HOA attorney fees

 

Pam explained Social Committee & PIC duties

 

Rental properties discussed & Eydie explained that in original governing documents there is no rental cap as previously thought

 

Tree replacements & proper placement/types of trees were questioned by residents

 

Budget ratified & approved unanimously

 

Fences were brought up by a resident.  Legal advice is being sought as to who is responsible to pay for perimeter fencing

 

Elections were opened & approved for retaining Brandon-President, Randy-Vice President, Pam-Secretary. Mike Dyal stated previous to the meeting that he would not seek re-election and his position was open for nominations and a replacement was elected. 

Including Mike's position, 2 Open director position remained open after the other 3 board members were reelected, however, 2 residents volunteered & were voted in unanimously as new board members:

Ashley Wise

John Harris

 

CC&R's discussed:

 

Possibility of changing CC&R's very unlikely due to cost

 

According to governing documents dues are to be paid as 1 payment & are due on Jan 1st

 

Motion to close meeting made by Randy 8:32 p.m.

  

Board Approvals/Changes (Board meeting immediately following annual meeting)

 

Board approved audit & CPA for 2019 Newman

 

Board approved Eydie to perform 1099 filings

 

Board approved Michael signing tax returns

 

Board approved attorneys SLP regarding fence questions.